Wood Lake Meeting Center is the premier destination designed with business in mind. We are here to help make your meetings efficient, productive, and easy – without distractions..

RENTAL GUIDELINES
Parking: Lessee and guests of the Lessee may use the WLMC parking lots free as well as the available overflow parking spaces located north of the WLMC during the rental period outlined on page 1. Off street parking is available. WLMC and SSC assume no liability to vehicles, contents or passengers due to damage, negligence, vandalism or theft.

Smoking: Pursuant to Minnesota Statute 144.416, smoking is prohibited anywhere on Southeast Service Cooperative or Wood Lake Meeting Center property. SSC also strictly prohibits possession and use of any tobacco products and e-cigarettes on the premises. Lessee shall take all reasonable steps to ensure compliance with this provision. Violation of this policy will result in a $250 penalty fee and may lead to immediate termination of rental without a refund.

Use of Alcohol, Drugs, and Other Controlled Substances: Alcohol, drugs, and other controlled substances are not permitted on Wood Lake Meeting Center property except as permitted by Minnesota Statute. Minnesota Statutes 624.701 prohibits use of alcohol in any public elementary or high school building. Although SSC is not a public elementary or high school building, SSC occasionally hosts events in which underage students participate. Possession or serving of alcoholic beverages will be prohibited in any facility space that is accessible to SSC guests at anytime an SSC hosted student event is taking place. A client may request SSC approval to possess or distribute alcoholic beverages on SSC property as part of an application to rent space. Pursuant to Minnesota Statutes 624.701, Wood Lake Meeting Center procedure require clients to produce a certificate of liability insurance and a license to sell alcoholic beverages (i.e., 3.2 percent malt liquor or intoxicating liquor). The holder of the license (rental client, caterer, or other party related to the client's event) must agree to assume full liability for security of alcoholic beverages, and any issues regarding access to alcohol by minors, injury, or property damage that occurs as a result of alcohol consumption during the event.

Guns Banned on Premises: Pursuant to Minnesota Statute 624.714, SSC bans possession of firearms on the Wood Lake Meeting Center premises, including the building, parking, and all exterior property, except as outlined in the Southeast Service Cooperative Weapons Policy.

No Illegal Discrimination: Lessee agrees that it will not discriminate against any person or persons because of race, color, creed, religion, national origin, sex, sexual orientation, marital status, status with regard to public assistance, disability, or age in any manner relating to the leased premises.

Reasonable Care in Use of Premises: Lessee shall use reasonable care in its use of the leased premises and shall observe reasonable precautions to avoid damage to the leased premises. Lessee shall not use the leased premises in any manner that poses an unnecessary hazard to the building or its occupants. If any damage to the building, property or equipment is caused by Lessee or Lessee's guests or employees, then Lessee shall be liable for the cost of such repairs or replacements as are necessary. Any damage or equipment issues should be reported immediately to WLMC staff. Meeting Center rooms can only be used for approved purposes. Nothing should be attached to the walls, ceiling, or any fixtures. No candles or confetti are allowed. Lessee and its guests should use the trash and recycling receptacles. No used materials should be left in the rooms.

Theft, Vandalism: Lessee is responsible for any loss of or damage to any furnishings or equipment as a result of theft or vandalism caused by Lessee, its guests, employees or agents.

Conflict of Interest: SSC/WLMC reserves the right to refuse rental services to competitor businesses and organizations.

Liability: Lessee shall indemnify, save, and hold SSC, its representatives and employees harmless from any and all claims or causes of action, including all attorney's fees incurred by SSC, arising out of or in connection with Lessee's use and occupancy of leased premises. This clause shall not be construed to bar any legal remedies Lessee may have for the SSC's failure to fulfill its obligations pursuant to this grant agreement. Nothing herein shall be construed as a waiver by Lessee of any of the immunities or limitations of liability to which Lessee may be entitled to pursuant to Minnesota Stat. 3.736 or pursuant to any other statute or law.

Choice of Law: This Lease shall in all respects be governed by the laws of the State of Minnesota.

Number of Occupants: Lessee agrees that the occupancy of the rented meeting room shall not exceed limited occupancy levels.

Repairs, Redecoration, or Alterations: Lessor shall be responsible for excessive cleaning and repairs to the interior and exterior of the building, provided, however, repairs required through damage caused by Lessee, its guests, employees or agents.

Animals: Lessee shall keep no domestic or other animals in or about the leased facility or on the leased premises without the prior, express, and written consent of Wood Lake Meeting Center.

A signed rental agreement is required to reserve a room for your meeting and a credit card is required.

Rental dates can be canceled ten business days prior with no penalty. Cancellations of less than 10 business days, lessee agrees to reimburse SSC one half of the rental fee for that date.

Parking is FREE at Wood Lake Meeting Center and we can even accommodate large vehicles and buses.

All of our technology and support is included in our room rental fees.

That's up to you! You can choose any caterer or restaurant that you would like. If you need some ideas we have a list of local caterers that we have worked with a lot that offer a wide variety of options at different price points. You are also welcome to bring in your own snacks and meals.

We will! There will be a trained and experienced staff member to assist you with your set up who will remain available throughout your meeting.

Yes! Our meeting coordinators are always on hand and available to help with any question or need that you may have.

Wood Lake Meeting Center
210 Wood Lake Drive SE
Rochester, MN 55904
Office: 507-281-6666
Fax: 507-288-7663
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